Feeds:
Posts
Comments

Archive for the ‘Delegation’ Category

13-19-Use your power

Even before you read further, ask yourself what are the 3 things that you have done/ achieved in your life that you are most proud of. Do any of those proud moments also include a display of physical or moral courage? For the vast majority of those reading this post, finding 3 achievements to be proud of could possibly be a challenge and certainly finding an achievement displaying courage of any sort could be even more challenging. The simple truth is that for the better part of our life, we are comfortable just meeting the bare requirements that life demands of us. Today’s post exhorts each reader to explore, discover and create a new life in which you experience life in new hues.

 

Here are 4 ways to emit your own frequency and thereby leverage your potential, discover yourself and impact the world around you.

 

Be aware – Awareness comes from being alert and responsive to happenings around. You are often alert when you are fearful/ anxious and every creaking sound and unusual movement would be noticed by you. Being aware constantly takes much more effort and even more discipline. The key is to align all your 5 senses and discipline them to be responsive to all that goes on around. Awareness enables one to make intelligent choices, take rational decisions and maintain equilibrium in life no matter where there is ecstasy or panic. E.g. you are passing by a school long after the school children have gone home after school and you notice a primary student loitering around. Your awareness will force you to pause and observe the child and your senses will alert you to  find out more about why the child has not gone home.

 

Be sensitive – This will enable one to better appreciate a person and / or a situation. Being sensitive is all about putting yourself in the situation and understanding the individual caught in it. When you are sensitive your response would be more empathetic, possibly logical but laced with ample heart and it would definitely be a response that will linger long after the moment has passed. E.g. You are waiting for a rick/ taxi while it is pouring heavily and soon a heavily pregnant lady and her husband join you also anxiously waiting for a conveyance. Chances are that you would if sensitive enough allow them to avail of the first conveyance that comes along.

 

Be proactive – Many of us are relatively more aware and sensitive but when it comes to being proactive and taking the initiative we are held back by a number of doubts, visualize numerous obstacles that seem to block our path and fear the possible negative consequences of our proactive responses. For the better part of our lives we have been reactive and hence conditioned that way. How many of us have willingly participated in extracurricular activities at school or college or willingly given answers to questions asked in class when you knew the answer? Being proactive is relatively simple for people who are aware and sensitive because their heart and mind simply prompt the body to act but we still need to overcome our hesitation. E.g. you notice an advertisement about an interesting lecture by an eminent personality on a topic of your deep interest. Only if you are proactive will you make the extra effort to attend the lecture. Your effort would be well worth it but it is up to you to make it happen.

 

Be responsible – Taking responsibility sounds easy but in reality we hanker to take credit but find excuses or accuse others for failures. Taking responsibility means you take ownership and therefore you have to do everything in your power to ensure the success of the undertaking. This could involve commitment of resources, delegation of tasks, managing crisis, finding innovative solutions, taking tough decisions etc. The challenge in taking responsibility is having the daring to empower yourself and if successful sharing credit with the team and if success eludes then taking on the brickbats solely. Since the pay offs of responsibility seem skewed, many of us prefer to shirk responsibility and prefer to be just another team member. Leaders are those who have trained themselves to take on responsibility. E.g.  If you are organizing a picnic or a party there are too many nitty-gritty’s to be taken care off. Often finding someone to take on the responsibility is a challenge for at end of day no matter who organizes there will be some criticism and so the initial response is to side step the opportunity to showcase one’s leadership skills.

 

Try this:

 

This coming festival season instead of sending e-greetings identify 10 very dear people for whom you would buy greeting cards that suit the specific individual. Now write a personal message in each card and send it by snail mail to the respective individuals.

 

Choose a unique way to celebrate this festive season by focusing on impacting the lives of those in hospitals / prisons/ war veterans homes (like the paraplegic home in Kirkee Pune)/ leprosy rehabilitation center.

 

Reflect on the one quality or talent that you posses. Now think of 3 unique ways / situations in which you can proactively and responsibly use your talent/ quality/ ability for the benefit of others.

 

This post is courtesy www.actspot.com

You are also invited to visit our Inspirational and Motivational Blog

www.poweract.blogspot.com

Read Full Post »

The most exhausting thing in life is being insincere. Anne Morrow Lindbergh

Insincerity could take many forms; be it succumbing to laziness, being unfaithful, remaining ungrateful, lacking earnestness or simply being tardy and casual in what we do. Simply put insincerity is being disloyal. When objectively analyzed, the act of being insincere takes a lot of effort simply because it goes against the natural mindset and nature of the average human behavior.  All human beings are born with the seeds of goodness in them and it is only those influences and circumstances that we are exposed to that occasionally negative influence our thoughts and makes us deviant in our ways. Insincerity is one such deviant way in which the human being traverses during his earthly life.

Laziness is the one ill that plagues each one of us in varying degrees. Given a choice we would be happier to sit and do nothing provided we get all the comforts and luxuries of life. To avoid any kind of hard work, we attempt to automate it, delegate it or find short cuts in doing it.  Automation will work for repetitive and mechanical jobs but at a high cost. It is delegation and short cuts that could prove to be the bigger stumbling block and make us pay for our insincerity to our tasks for it could be inefficiently executed by others or the short cuts could give us disastrous results. In either case we could end up exhausted attempting to redo the task under severe time constraints and supervisory pressures.

Being unfaithful to a commitment, a task or a relationship is just as stressful partly because it means that we have to wrestle with our conscience and mainly because we still have to deliver the goods. In effect what this means is that we would have to fulfill our commitments, ensure that the tasks on hand are executed to the highest possible standards and maintain a healthy and balanced relationship. If we are not aligned to these goals, our insincerity will create stress because we have to keep balancing between the reality and the optimum.  Similarly, when we are fortunate to have the benefit of family friends and strangers who may have supported us in various ways, courtesy and decency demand that we are grateful for all they do and if possible at least return them the favor. Either because of our embarrassment or because of our preoccupation or simply because we do not want to acknowledge their support it is possible that we avoid, evade or ignore those to whom we owe a debt. The unfortunate part is that then we will have to wrestle with our conscience and sense of decency all the time and this can be extremely exhausting.

For the vast majority of us, work that we do not like, tasks that we do not enjoy, assignments thrust upon us against our will all generate a sense of antipathy and we rebel by being tardy, disinterested, casual and uncommitted to it. The result is shoddy work, incomplete work, plenty of excuses and the underlying fear that our lack of effort or lack of interest will be very visible and possibly be a point of disagreement and reprimand. This creates anxiety within us and there is both physical and mental exhaustion.

Remember: “No man can produce great things who is not thoroughly sincere in dealing with himself”  James Russell Lowell

Try this:

  1. In your current work profile outline 3 tasks that you would ideally not like to do but are forced to do since it forms part of your work profile. Ask yourself how sincerely you do that task. What are your ways of coping with these tasks that you would if possible avoid. Do these tasks exhaust you more as compared to your regular routine job?
  2. All of us are guilty of one or more of the forms of insincerity. Identify the ones you are most prone to and honestly evaluate how taxing it is. Are there alternatives to cope with it? Why have you not resorted to those alternatives?

This post is courtesy www.actspot.com

You are also invited to visit our WEEKLY Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

A man who dares to waste one hour of life has not discovered the value of life. Charles Darwin

The challenge for us with respect to utilizing our time effectively is to define what waste of time is. For a person who enjoys his/ her sleep, sleeping more than the norm of8 hours is never a waste of time. On the other hand a workaholic would find sleep to be a necessary evil, ideally avoided or kept to the bare minimum and using that yardstick, anyone who enjoys his/ her sleep is wasting time. Similarly parents of students will bitterly complaint that the children waste time in front of the TV while the children believe it is a good stress buster. The question that now comes to the forefront is how to find a good yardstick or definition of waste of time.

Obviously from the examples given earlier, the concept of waste of time differs from person to person and situation to situation. With this clarity in mind, we can state that waste of time is experienced when we are not doing what we are supposed to be doing. This presupposes that we know what we are supposed to be doing but this is a reasonable supposition since by and large each of us knows our responsibilities. When one digresses from the job on hand and abdicates his/ her responsibilities, the time spend on the alternative is clearly a waste of time. This needs elaboration with a suitable example. A student studying for his final exam sacrifices his TV viewing to fully focus on his studies. However if there is a dramatic moment on TV like the landing of man on moon or closing moments of a historic win for his national team in a prestigious tournament, then he is utilizing his time well by watching those epoch moments live and sacrificing his studies for that brief period. In fact by missing out on those historic moments under the garb of studies, would be a folly and a waste of both time and a slice of history.

There are many activities that would seem like a waste of time but which are a social necessity. It is also important to realize that rest, leisure and play are an essential part of life and time utilized for the same is not a waste of time. Similarly time spend on our social obligations, religious activities and in the pursuit of our passions are also time well spent, provided of course we are not so obsessed with it that we neglect our true vocation.  Taking time out to recharge by going on a vacation, spending time in thinking and reflecting and taking an unexpected break or an occasional unplanned indulgence is perfect use of time. We might be tempted to see all these activities as using up a fair amount of our time, but we need to keep in mind that we are human beings with feelings, emotions and affections all of which are beyond the purview of being compartmentalized in strict time slots.

Where we would really be wasting time is in frivolous pursuits like politicking, gossiping, fault finding, bickering and scuttling matters. Making too many mistakes or errors, doing a shoddy or tardy job, nitpicking merely to get ones way, duplicating work and indulging in tasks that are best delegated, are classic cases of wasting time. Having a broad overview of the work and ensuring reasonable time allocation for each task will ensure that we are very clear about our responsibilities, are well prepared for it and efficiently execute it.  The joy of a task well done comes not merely from the joy of completing it but also from the unseen, unappreciated and ubiquitous joy of having used ones time very well.

Remember: Today, be aware of how you are spending your 1,440 beautiful moments, and spend them wisely

Try this:

Read the Weekly post on PRESENT Prime Resource Emerging Silently Evolving Now Today by clicking on the following link http://poweract.blogspot.com/2010/11/present.html

List out 5 pending jobs that you have postponed for many days. Now detail the work involved in each and then estimate the time for you to complete the task. Get cracking and ensure that you do the task by the personal deadline set by you. Then experience the joy of having done the task and the joy of having used your time well.

This post is courtesy www.actspot.com

You are also invited to visit our WEEKLY Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

Success comes before work only in the dictionary. Anon

There is a mistaken notion carried by many that the rich and famous have been very lucky to get the success they enjoy be it financial rewards, fame and / or fan following. True, some of them are fortunate to have a lineage or the benefit of being born with a golden spoon. However the reality is that each one has to strive hard to build up on that initial advantage in order to carve out their own identity. Look at the not so successful children of well know personalities; they could not make much use of the initial advantage they had perhaps due to the fact that they lacked the genuine talent or skill sets. In some cases it is also possible that they didn’t get the lucky break too. However it is obvious that if the person has the talent and the lucky breaks and still didn’t script a success story then it has to do with just one thing, lack of commitment and hard work.

Work holds the key to progress. Unless one is prepared to sweat it out, the talent and the natural gifts one posses will only be wasted because, it is when we work that we actually utilize our abilities. Work is not simply exerting but it has to be well planned and equally well executed. To begin with one must be clear about what is ones role in the overall scheme of things. Only then can a person outline his/ her specific jobs , duties and responsibilities. Work is invariably planned keeping in mind these parameters as also a specific time frame and quality standard. This implies that work is not a collection of haphazard efforts done to keep busy but a coordinated effort with a clear objective and a larger purpose than the work itself.

One reason why success seems to elude some hardworking people is that they never grow beyond their work. Anyone who repeatedly does the same work over and over again will gain a fair amount of mastery and expertise. The challenge then is to take on something new, challenging and more responsible which will bring with it the possibility of growth. When people shy away from such opportunities and prefer the comfort of their existing work, they will enjoy the comfort of their job but will never taste the fruits of success that is implied in their potential. Scores of people whom we notice as incredibly talented but languishing in mediocrity are testimony to this bane of poor work ethics. However they underline a moot point that just work itself will not get us the success we deserve.

To grow in our work environment, hard work is the first requisite but a very vital requirement is smart work. Smart work, focuses on identifying ways and means of simplifying work, automating work and minimizing effort, without compromising on the quality of output. Smart work really takes off when one can enhance productivity, improve quality and take on more responsibility. One would notice that when these conditions are fulfilled, success is a natural fruit that ripens during this process. Each one of us can actually enjoy the fruits of success by deftly balancing both hard work and smart work.

Remember:

“It’s a test of ultimate will
The heartbreak climb, uphill
Got to pick up the pace
If you want to stay in the race
More than just blind ambition
More than just simple greed
More than just a finish line
Must feed this burning need”

Neil Peart

Try this:

  1. Make a list of new responsibilities that you believe you can shoulder. Also make a list of routine jobs that you think you can delegate, simplify or automate. Work on the latter first, so that you have more time to spare to take on the new responsibilities.
  2. Write down at least 3 clear signs that will indicate to you that you have attained success. Now at the end of the year check if you have been a success as defined by you. Eg. You can state that your increment this year should be at least xyz amount. This will be a success parameter for you.

This post is courtesy www.actspot.com

You are also invited to visit our WEEKLY Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

The only way to make a man trustworthy is to trust him. Henry L. Stimson

Human nature being what it is, we tend to have strong likes and dislikes largely based on our perceptions which in turn are deeply influenced by our biases and prejudices. One of the most  common bias pertains to assuming that someone who is shabbily dressed is poor and perhaps not to be completely trusted whereas  someone nattily dressed is rich an therefore trustworthy.  World over the quantum of white collared crimes is rapidly growing and yet using our quixotic logic, we tend to mistrust people who we are biased against. What we forget this old adage that ‘trust begets trust’.

As individuals we may have often resented our own parent’s inquisitiveness into our affairs which may have bordered on the cusp of insensitive distrust of our activities.  Our rational and oft repeated argument would be that we are mature and responsible and so we must be trusted to do the right thing at the right time. In fact if we are pressurized by the constant peering over our shoulder behavior, in frustration we would resort to some unruly behavior, bend some rules, express our annoyance more aggressively or simply revolted.  The human mind is conditioned to value its independence and responsibility which unfortunately is often overlooked by those in authority or power, be it parents, teachers, superiors or colleagues.

On the other hand, observe the behavior of people to whom we entrust responsibility and also express our confidence in. More often than not they exceed our expectations, simply because they do not want to let down our confidence in them. There would always be exceptions, but they are few and far and in between. Many of those who fail our trust have either foolish self centered interests or are simply incompetent. While the later can be excused and if possible given a second chance, those who deliberately fail us also need a second chance and perhaps closer supervision.  Trusting a person also offers the other person a chance to act independently and discover his/ her own abilities and potential. Even more important is the fact that by trusting a person you are giving the persona seal of our approval not just for his / her integrity but also for their skill, their competence and their resourcefulness.

How does one trust? It is never easy to overcome our personal bias and prejudices. So the first step is to be aware of our skewed thought process and possible irrational approach when we have to deal with people. Once we identify the people to who we need to entrust work, it is essential that w make sure that they have the ability and knowledge to be entrusted with the task. This is to be followed up with a conscious, well thought out plan of gaining the confidence of the others which often entails explaining our expectations of the other, reasons for our confidence in them and outlining the parameters which govern the relationship. Eg. If we employee a driver, it is prudent to check his credentials, then test his driving skills. Give them the brief and expectations and if possible make reference to any favorable recommendations received.  Avoid all temptations to do back seat driving but do pass on specific instructions that you would like him to follow. It is Bon Voyage then.

Remember: “The key is to get to know people and trust them to be who they are. Instead, we trust people to be who we want them to be- and when they’re not, we cry.”

Action Points:

  1. Read the well known parable of the tree talent from the Bible by clicking the following link. http://bible.org/seriespage/parable-talents-matthew-2514-30-luke-1912-28Notice that the master TRUSTS his servants and the first two servants in turn trust the master.; alas the third servant does not TRUST his master and so faces the consequences of his lack of trust.
  2. Ask yourself if you mistrust people because of your biases and if that is true identify those biases.  Do you attach too much importance to hearsay and as a result do not trust easily? Recollect at least 3 instances where you made an error in judgment about people you had to deal with.

This post is courtesy www.actspot.com

You are also invited to visit our WEEKLY Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

I recommend you to take care of the minutes, for the hours will take care of themselves. Lord Chesterfield

Look around and you will find that people are scurrying around, frantically trying to meet some deadline; be it catching the pubic transport or finishing an assignment or speeding up their physical exercise routine because they have another social/ personal commitment to meet. Observe carefully your own life and calculate the amount of free time you have in it. Simultaneously also look at the amount of productive work you do and the amount of time you are guilty of wasting. Many times we are actually duplicating tasks because we didn’t do it right the first time or we are duplicating the effort because we didn’t plan properly. What does it all lead to? You labor in vain; every minute of the hours spent has gone wasted; if only you paid attention to every minute you spent working.

If you make your time count, only then can you make your life count. Don’t do things in a hurry because there is so much more to do; rather do things because you want to get the work done well and over with once and for all. No doubt you may have to do the same job again next day but then it is a new day , a new effort and a new result; not a repeat of a failed attempt or a patch up of a tardy attempt. The key is to focus on the small tasks that collectively help us achieve a big goal. In our anxiety to attain the big goals, we are tempted to rush in headlong into the job without much planning, preparation and performance standards. The net result would be  sloppy work, disappointing feedback and quite often re-work.

We have the onus not just to live but make our lives better each day. This means that we need to realize that meeting a deadline or completing a task is not an isolated activity but an integral part of our happiness, which can happen only if we have put mind, heart and soul into it. Every moment of your life is therefore an opportunity to progress further, spread cheer and win applause. Don’t waste the moment, the minutes in the hour hand and the seconds ticking away in your life in a frivolous, casual and indifferent manner. Be aware that the seconds and minutes add up to hours which when we look back and connect the dots, throw up a brilliant pattern of lovely hues and shades radiating your life or else it will just be a black and white picture of a gloomy, despondent and wasted life.

Remember: This time, like all times, is a very good one, if we but know what to do with it. Ralph Waldo Emerson

Try this:

  1. Can you jot down how much time you spent reading this post? Was it worth the time spent? How did you benefit from reading this post? Can you implement anything you learn from this post?
  2. If you were not reading this post what would you have been doing? Is that job you postponed in order to read this post having a deadline or a priority in your life? Would it have been better for you to do that job and then focused on reading this post? Do you have clear priorities for the day? Is there clarity in your step by step plan of action for major tasks on hand?
  3. If you have time for prayer, do you end up speeding up your prayers because there is something more interesting on TV or you have a more entertaining activity line up? Do you have a time slot for reflection? Do you spend sufficient time communicating with your family, your parents and siblings?

This post is courtesy www.actspot.com
You are also invited to visit our weekly Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

Nothing of worthy or weight can be achieved with half a mind, with a faint heart, and with a lame endeavor. Isaac Barrow

Observe children playing and you will notice, that they are enjoying with gay abandon their pursuits. If we analyze this phenomenon, you will realize that it is not just that they are doing what they like best, but giving of their best in the process and this is what doubles their joy and triples their fun. Examine our daily routine, and you will be hard pressed to find that sort of gay abandon in your routine. If you do a clinical examination of your day, it is possible that you will discover some interesting facets that you were blissfully unaware, that camouflaged your efforts from being truly satisfying and rewarding. (Before you read on, can you pause and take a pen and paper and attempt to retrace the activities of the previous two days of your life, putting it into hourly slots?)

If you have the list ready, carefully analyze it and mark out which activities and how many hours of the day gave you 100% satisfaction. Continue this analysis for 75% -50%-25%-1% and then ask yourself; what was the difference between the activity that gave you over 75% happiness and satisfaction and the one on the lower end of the scale. How many of the activities were initiated by you. How many of them were forced on to you. How of them were unavoidable? What were those activities that you did for yourself/ your family/ your friends & colleagues/ your company/ job specific etc. Can you see any correlation between activities initiated by you and higher satisfaction or activities done for yourself and family / friends and higher satisfaction? The converse must be true for the other activities.

The learning’s from the analyses done would give us the following points.

  • When we do things that we like or what we volunteer for or what motivates us, we are willing to give our 100% to that activity. Since we cannot always do what we like nor commit too much time volunteering, we need to motivate ourselves to perform a good job when there are tasks that are to be undertaken by compulsion.
  • The routine is invariably boring since it is often repetitive and has limited scope for variety. You need to be creative in tackling such tasks. Creativity can take many forms, from visualizing the task in a different way to tackling the job in a unique way or exploring alternatives to simplifying the task etc.
  •  Occasionally we get overwhelmed by the scope of the tasks on hand. This results in what we call paralysis by analysis, wherein we keep studying the task but not beginning it. The net result is procrastination and the hope is that the task will get solve over time. In reality, the criticality of the task gets increases, your anxiety levels o up and the possibility of failure keeps looming threatingly. The cure to this is to START. (See the post in  our weekly blog www.poweract.blogspot.com on Simply Trigger Actionable Results Today)
  •  We also, if we are very honesty to ourselves, realize that our personal weakness plays a critical role in poor performance. That is when we make half hearted attempts, display a shallow temperament, find excuses to justify failure, pass on blame etc. The remedy is to address the personal weakness and fortify yourself by academic inputs/ openness to feedback/ getting professional help by way of counseling or attending specialized training like Personality Development or Effective Communication Skills

Remember: To tell yourself ‘I can’t change the direction of the wind, but I can adjust my sails to always reach my destination’

Try These:

  1. In your daily chores / routine there would be many tasks that you fin hard to do or dislike. List out 2-5 such tasks. Now make a special effort to objectively look at each task and make 3-5 points on how you can get yourself motivated to do the task, Alternatively how can you circumvent the task or delegate it officially.( This is not avoiding the task but handing over the task to someone more competent or more interested or more prepared to do it)
  2. What are those tasks that you love to do? Are there ways to improve upon it? Can you add more value to it? Are there other tasks that you can club with it so that the net outcome is even better than the two tasks being done independently? What is it that motivates you in doing these tasks? Are there other tasks that you can take on based on similar motivational factors being present in those tasks?

This post is courtesy www.actspot.com.

You are also invited to visit our weekly Inspirational and Motivational Blog www.poweract.blogspot.com

Read Full Post »

Older Posts »