Tag: Time Management

End of day

Sum up at night what thou has done by day. Lord Herbert

 A long tiring day, in which you have given of your best, provides the ideal setting for a sound sleep. You can have not just a good sleep, but a very refreshed morning too, if you take a few minutes before bed time to reflect on the day gone by. The challenges that you met, the pleasures that you got during that day, the satisfaction of meeting targets and overcoming obstacles, the unfortunate failures that you encountered, the disappointments of incomplete work and inconclusive meetings all add up to make us aware that at end of day there is still unfinished business to be worked on tomorrow.

In reflecting on the day, we can see a pattern in our life, the sense of purpose, the script for the morrow and the rewards of our labor. It leaves us with a sense of contentment, sweet tastes of success, a wee bit of disappointment for the failures and a load of hope for the new day. There is a fresh purpose to the morning, a clearer vision of the path ahead and a purposeful planning to make the new day even better than the previous. More than anything else, reflecting on the day gone by gives us a balance between family, work and self!

Reflection brings to the fore the things we have taken for granted, the people whom we so badly depend upon but ignore often and the tons of opportunity given to us which we have either grasped or lost out on. Reflection is our way of making peace with ourselves, our method of rationalizing our actions and the fruits of it and is a reality check for mind, body and soul.

 Remember: To get a sound sleep, a clear conscience is the best pillow.

Try these:

  •  Maintain a diary or a private blog to write down the summary of the day. Write at least two accomplishments in the day, one shortcoming and new learning you have picked up.
  • Also ask yourself if you could have delegated some work, taken on some new challenges, done something in a different way, planned the day better etc.
  • Try and outline the plan for the next day. Ensure that you have inbuilt time for yourself and family too. Also work on how to improve your own motivation level as also how you can be more creative and motivate others around you.   

This blog is courtesy www.actspot.com

You are invited to also visit our weekly inspirational and motivational blog www.poweract.blogspot.com

Mornings

Even if a farmer intends to loaf, he gets up in time to get an early start. Edgar Watson Howe

 An old adage states ‘Early to bed and early to Rise, makes a person healthy wealthy and wise’. The world at large strongly believes in this advice, and almost all boarding schools, spiritual retreat centers, monasteries and religious houses follow an early to rise – early to bed policy. However with the changed lifestyle in the modern age; with call centre jobs, three shift jobs, rotation shifts late night parties etc. the context of this old adage has to be reinterpreted to suit modern needs.

 It is imperative to note that only the context has changed and not the message. An early start to the day ensures that you get up fresh, enjoy the wonders of a new day for a longer time and most importantly squeeze in more time into your daily schedule. Discipline and motivation are two critical pre conditions to ensure that we get up early. The discipline ensures that we enjoy a sound sleep provided we go to bed on time and do not waver from our morning chores. The motivation reinforces our discipline and enables us to be positive every morning.

 One might argue that we also need to enjoy the fruits of our efforts and that a regimented schedule is not the best way to ensure it. Anything done in excess is self defeating and a regimented schedule devoid of enthusiasm and fun is equally damaging. In the modern day, the shift has been to work hard on weekdays and party hard on the weekends. We need to adapt to changing times, new challenges and evolving lifestyles. Viewed in this context, Edgar Watson has put it in correct perspective that if you want to have more fun, spend more time awake, unless of course your idea of fun is a long sound sleep.

Remember: The moment when you first wake up in the morning, is the most wonderful of the twenty-four hours.  No matter how weary or dreary you may feel, you possess the certainty that, during the day that lies before you, absolutely anything may happen.  And the fact that it practically always doesn’t, matters not a jot.  The possibility is always there.  ~Monica Baldwin

 Try these  

  • Ask yourself are you peppy and bright every morning (irrespective of what time you get up) when you get up? If not then you need to work on your Positive Thinking and Self Confidence.
  • Re examine your morning chores. Can you reduce/ eliminate a few practices that are wasteful and possibly damaging to you. Eg. Smoking, drinking too many cups of coffee, wasting abnormal time reading the newspaper, walking groggily and sitting on the internet, being addicted to the emails etc. 
  • Do you start your day with a warm up? It can be a combination of prayer, exercise, meditation, yoga, a couple of glasses of warm water etc. Like a sporstman who warms up before getting into the thick of action, it would be wonderful to start one’s day with your own set of warm ups. Watching TV, reading the newspaper, getting hooked to email, chat and browsing the net, acting grumpy and irritable, do not count as warm ups!

This post is courtesy www.actspot.com

You are also invited to visit our weekly inspirational and motivational blog www.poweract.blogspot.com

The last moment

If it weren’t for the last minute, nothing would get done. Anon

It is a good thing that we aren’t robotic in our time management or else life would be too boring.  The frantic pace at which we run around at the last moment, the high level of stress and the fragility of our planning, are symptomatic of our humanness. The pleasure of a job well done is perhaps heightened, by the knowledge that some critical jobs were done at the last minute and success therefore tastes sweeter.

However, the last minute is not the best moment but it is the vital moment in a human beings life.  If it wasn’t there we would flounder desperately, panic excessively and mess up matters thoroughly. It is therefore imperative that we plan well and act on time, doing today’s work today and not leave it for another day. For routine matters have a time schedule and do not waver from it. It will also help if we standardize the routines in terms of the action to be taken and use the tools of delegation and automation to lessen the burden on us.

Some routines, like writing this blog cannot be easily delegated, but the time to write can be fixed and we must discipline ourselves to adhere to our own time schedules. It is easier to be disciplined when we are passionate and motivated like seeing a movie on the very first day of its release. However routine and not so pleasurable job requires us to have an external motivation or reward or in extreme cases a deep fear of the consequences. The last moment should be the moment of truth and not the moment to make amends for our self deception.

Remember: “It is in your moments of decision that your destiny is shaped”

Action Points:

  • Ask yourself if the present moment is the right time for you to read this blog. Was it planned or did you stray here by accident?  If you strayed here are you benefiting by reading this blog; if not you are wasting the moment.
  • Do you have a last minute checklist for major activities? That is a key step in any major plan. Incorporate that in all your plans. This could be even used when you plan a simple thing as getting ready for the exams to planning a picnic and is a must for more complicated tasks.
  • If you hear the words ‘You are wasting your time’ or ‘ You are irresponsible’ or ‘You always wait till the last moment’ then it is time for you to do a reality check and examine your own work style.

This blog is courtesy www.actspot.com

You are welcome to visit our weekly, motivational and inspirational blog www.poweract.blogspot.com

Every Moment

Nothing in business is so valuable as time. John H. Patterson

We often lament that we are always short of time. The reality is that each of us is blessed with the same amount of time 24 hours a day and whether you are the President of the country or just an ordinary citizen, in terms of time we are all equal. It is therefore reasonable to assume that people who use their time well benefit the most in terms of knowledge, power and money.

More importantly, of all the resources we are given, time is the most perishable and time once lost can never be got back. Timeliness is of utmost importance, for if we miss the opportunity there is alwasy the competition who will swoop down and grab it. Self discipline is the answer to our personal riddle called time management.

To master time will take a life time, but planning is good beginning. Very often we do things impulsively and hence there are cost overruns, delays and frustrations. Poor delegation is another weak link in our personal competencies that leads to poor time management.  What annoys us most is our slip shod ways of daily life, which more often than not results in us wasting precious time searching for lost things, tracing misplaced items and even missing on crucial bill payments resulting in interest charges etc.

Remember :“Don’t count every hour in the day, make every hour in the day count.”

Try these

  • Spend more time planning / making time a time table/ outlining designated places for tangible items
  • Have a birthday list / anniversary list / contact details / payments outflow list etc. and ensure you update it and use it wisely.
  • Try to account for how you spent a day for at least a 2 weeks. This give you clues as to where you are wasting time. You can then take remedial action.

This blog is courtesy www.actspot.com

You are welcome to visit out weekly blog containing inspirational and motivational material at www.poweract.blogspot.com